• 2650 N. Reynolds Road Toledo, OH 43615
  • 2650 N. Reynolds Road | Toledo, OH 43615
Accounting Clerk - A/P and A/R

Accounting Associate (Accounts Receivable)


Primary Objective: Handle daily accounts receivable responsibilities and other Accounting functions under the direction of the Financial Controller.

Primary Functions: Manage customer invoicing, Accounts Receivable collection, customer refunds, and other accounting activities.

Scheduled Hours: Mon-Fri 8:00AM – 5:00PM                                      FLSA Status: Hourly 

 Key Areas of Responsibility

  • Process and pay all invoices through NetSuite via check or online banking
  • Complete monthly credit card payments on the merchant sites
  • Validate monthly and quarterly tax returns via Avalara and complete quarterly Ohio CAT filings
  • Completing daily invoicing and send out invoices as necessary
  • Complete advance billing and invoicing for all non-AIA projects
  • Reconcile all customer invoice discrepancies on pricing, freight, order errors, etc.
  • Process monthly finance charges and send out statements to customers with open balances
  • Ensure the Accounts Receivable Aging Report maintains 90% current, utilizing third-party collection agency or legal agency, as necessary
  • Follow up with past due customers, sending out demand letters and notices as necessary
  • Process all customer refunds within five days of receipt of return authorization
  • Approve sales orders by validating customer credit limit, outstanding balances, exception approvals from Controller/President
  • Process any required customer refunds due to overpayment or order cancellation
  • Process all payments for customer service cases
  • Intiatiate any customer ACH payment requests and enter in NetSuite
  • Send out email confirmation to Sales team on a daily basis for incoming wires and ACH payments
  • Provide daily support for internal customers
  • Back-up other Accounting team members as necessary

Qualifications Expected

  • Detail-oriented, highly organized, and excellent commputer skills
  • Excellent communication and interpersonal skills

 Experience/Education Required

  • 1-3 years of Accounting experience
  • Associate’s degree or degree in progress preferred



Contact Jill Keister for more details.  


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